Adding Your First Expense

HostFi gives you multiple ways to add expenses. The simplest is manual entry.

Manual Entry

1. Go to Expenses in the sidebar
2. Click Add Expense
3. Fill in the details:
   • Property — Select which property this expense belongs to
   • Category — Choose from: Cleaning, Insurance, Mortgage Interest, Repairs, Utilities, Management, Supplies, Taxes, or Other
   • Amount — The expense amount
   • Date — When the expense occurred
   • Description — Optional notes about the expense
   • Recurring — Toggle on if this is a monthly recurring expense
4. Click Save

Tip: When you select a naturally recurring category like Rent, Insurance, Utilities, Mortgage, or Cleaning, the recurring toggle automatically turns on. You can turn it off if it’s a one-time expense.

Other Ways to Add Expenses

• Email Parsing — Forward bills to your unique HostFi email address. Learn more
• Receipt Scanning — Upload a photo of a receipt. Learn more
• CSV Import — Bulk import from a spreadsheet. Learn more
• PMS Sync — Automatically extracted from booking data. Learn more
• Bank Sync — Auto-imported via Plaid. Learn more

Editing or Deleting an Expense

Click on any expense row in the list to open the edit modal. You can update any field or delete the expense entirely.